INFORMATION FILING AND RETRIEVING

One of the most important tasks that you will undertake as an administrative assistant will be filing and retrieving information when required. Therefore, you need to be competent and accurate in this skill.

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As an administrative assistant, one should be able to correctly file the information in its right place so it is easily retrieved when required. Sometimes when you actually go out to work in an organization, there may be some differences in the methods used. You should be able to follow that system, or if you are leaving a filing system that someone else is going to have to follow you should follow the standardized system of filing adapted by ARMA.(Association of Records Managers and Administrators). Still, differences may exist; try leaving a legend that is easily understood.

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Filing, although it may sound very boring and inconvinient, is a necessary evil which may save you tons of money and time if done properly. Once you have filed a document, the filing does not finish; there is still a lot to do. 

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What happens if somebody takes out a document for reference or some other purpose and forgets to put it back? In the future, when that document is required again we will be at a loss. Therefore, it is also necessary to develop a charge out system where a record is maintained to keep track of documents taken out or if the whole folder is taken out.

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Although, as a student of Administrative Assistant Executive program i have read and done some filing activities in class but have not experienced it yet in the actual workplace environment. But my in class experience was very interesting and enlighting. i could follow the rules of filing much faster then my classmates and had a lot of fun doing the activity. i took it as a puzzle solving activity were you had to remember the pieces that you had already put together as well as the ones that were going to build and all this was to be done under the umbrella of rules and guidelines.

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